OutlookStatView is a popular, lightweight freeware utility developed by NirSoft that scans your Microsoft Outlook mailbox to provide instant, detailed communication analytics. Because Microsoft Outlook lacks built-in features to break down metrics by specific users or contacts, this tool fills that gap by instantly organizing your inbox history into a clear, tabular format. Key Metrics Tracked
When you run a scan, OutlookStatView generates a row for every person you have communicated with, showing:
Message Counts: The total number of incoming emails from that user, as well as outgoing emails you sent to them (broken down by To, CC, and BCC).
Data Footprint: The total file size of all messages exchanged with that contact.
Time Tracking: The exact date and time of the very first and most recent emails exchanged.
Software Insights: The specific email client software (e.g., Outlook, iPhone, Gmail) used by that contact. Core Features
Completely Portable: The tool requires no installation or extra background files. You simply download the executable and run it directly from a folder or USB drive.
Custom Date Ranges: You can narrow down your scan to specific timeframes (such as last week or a specific month) to dramatically speed up scan times on large mailboxes.
Grouped Time Reporting: Beyond contact analytics, you can switch report types to view message counts, total sizes, and averages grouped by hour, day, week, month, or year to spot your peak email hours.
Data Exporting: You can easily export the generated tables into HTML, XML, CSV, or tab-delimited text files to build charts or pivot tables inside Microsoft Excel. How to Use It
Open Outlook: It is highly recommended to have your desired Outlook profile open before launching the tool.
Launch OutlookStatView: Run the application to open the MailBox Scan Options window.
Configure Options: Choose your date ranges or select a specific folder, then click OK.
View and Save: The tool will scan your mailbox (taking a few seconds to a few minutes depending on size) and load your analytics. You can click any column header to sort the data instantly.
You can download it for free directly from the official NirSoft OutlookStatView Page, where they also provide 32-bit and 64-bit versions to match your operating system. Summary of email activity (received, sent) in Outlook
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